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Royal Oak Football Club

ROYSA Coaches FAQs

COACHES FREQUENTLY ASKED QUESTIONS

Table of Contents

GENERAL

What is the most important thing for a recreational coach to remember?
Does ROYSA provide any coaching resources or practice plans?
As a coach of a recreational team, do I need to sign up again each session as a volunteer? 
If I volunteer to coach a team, will my child automatically be placed on my team? 

CONCUSSION LAW AND TRAINING REQUIREMENTS

What is the law about concussions and what about the concussion certificate?
What are the risk management requirements?  How do I get my background check, how do I check the expiration date and how do I renew it?

ROSTER,  SCHEDULING AND PRACTICE QUESTIONS

When and how will I find out who is on my team and how do I contact them?
How do I set up my practices and how do I know what fields I can use and at what times?  Are there any restrictions?
What are blackouts and how do I enter them?
When and how will I get the schedule for our games?
How do I reschedule a game?

EQUIPMENT AND JERSEY QUESTIONS

How do I get my coaching equipment and what happens if I need something else?
How do I get my team jerseys and what color will I get?
What do I do at the end of the Spring season and at the end of the Fall season?

GAME SCORES AND RULES

How do I submit my game scores?
Where do I find ROYSA's Operating Rules and the rules for our games?

MISCELLANEOUS

I can’t find an answer to my question here, who do I contact?

GENERAL

What is the most important thing for a recreational coach to remember?

The primary goal of recreational soccer is to teach youth soccer players that soccer is fun and to develop a player’s skills.  Fun and player development are paramount—not winning games.  Coaching can be a very rewarding volunteer experience, and your efforts are appreciated! 

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Does ROYSA provide any coaching resources or practice plans?

ROYSA’s Director of Coaching, Stephen Gorton, provides coaches with appropriate training programs and a coaching curriculum based on a player’s age.

Once you have been assigned as the coach of a team, you will have access to these coaching resources.  You can also access resources in the "Recreational Coaches Documents" under the "Recreational Soccer" tab.  This includes the “Coaches Training Sessions for Recreational Soccer”.  Click on the age you are looking for and you will find a sample practice session for 8 weeks.  Please feel free to use all or any part of these sessions.  Under the “ROYSA Training Curriculum” selection, you will find a comprehensive guide for development of players through a season.  In addition, there are ROYSA coaching certificate courses offered in the fall, winter, and spring where the Director of Coaching will run coaching clinics and provide you with very helpful coaching information.  All coaching clinics are free to volunteer coaches and are highly recommended.  Please make sure to add yourself as a participant in your account to see and sign up for all available courses. 

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As a coach of a recreational team, do I need to sign up again each session as a volunteer? 

Yes, recreational coaches who are continuing from one season to the next need to volunteer each season.  When you register your player, remember to also hit the volunteer tab and volunteer again to coach.

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If I volunteer to coach a team, will my child automatically be placed on my team? 

Yes, if you coach a team, your child or children in that age group will automatically be placed on your team.

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CONCUSSION LAW AND TRAINING REQUIREMENTS

What is the new law about concussions and what about the concussion certificate?

In 2013 the State of Michigan passed a law stating that all youth athletes must undergo training on concussions.  The Michigan State Youth Soccer Association has created a training video and all ROYSA soccer players must sign a form acknowledging that they have received concussion education materials.  Currently, parents and players are able to "sign" this form electronically during registration. 

In addition, concussion certificates are required by the state for all coaches.  If you have not gone through the concussion training online, go to:

http://www.cdc.gov/concussion/HeadsUp/Training/index.html or

or you can find the video at ROYSA.com, go to Recreational Soccer > Recreational Coaches Documents > MSYSA Concussion Information & Training.  Scroll down to Heads-Up Concussion Training Video.

Watch the video, complete the course, and print or save your certificate.  Please forward your certificate to certificates@roysa.com.  You must have a concussion certificate prior to the beginning of the season.   Once you have received your certificate, it does not need to be renewed

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What are the risk management requirements?  How do I get my background check, how do I check the expiration date and how do I renew it?

Risk management is a state-required background check for all coaches, assistant coaches, and managers.  If you already have a GotSoccer coach/assistant/manager account, login at http://home.gotsoccer.com  and ensure your risk management is current.  If you are a new coach, after volunteering as a coach in Blue Sombrero, send an e-mail to certificates@roysa.com to request setup; then watch your e-mail and follow the instructions provided.  ROYSA will pay the $7.50 annual fee; if you need the code, please contact certificates@roysa.com.

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 ROSTER,  SCHEDULING AND PRACTICE QUESTIONS

When and how will I find out who is on my team and how do I contact them?

Once the rosters are finalized, you will receive an email from ROYSA letting you know that your roster is set.   Rosters are typically released on March 15th for the Spring season and August 15th for the Fall season.  If you do not receive an email with your roster,  you may also just log onto your account (click the My Account button on the top right of the web page), click the Volunteer tab, and your team will be a clickable link.  Click on your team, then once you get to your Team Page you can see your roster by clicking the Roster tab and then Printable Roster on the right side for all your player's contact information.  If you want to email your entire team, from the Team Page click on the"dashboard" tab, type in your message, hit the "Select All" button and then hit the "Send" button at the bottom of the page.  Please contact your team to let them know you are their coach and that you will provide schedule and practice information when it is available. 

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How do I set up my practices and how do I know what fields I can use and at what times?  Are there any restrictions?

Coaches determine where, when and how often their teams practice.  Teams generally practice once a week (in upper divisions, teams often practice twice a week).  Choose a park convenient for your team, or look for practice fields set up for lower divisions. Parks and practice locations are on a ‘first come/first serve’ basis.  Teams are not allowed to tell other teams that they are ‘in their spot’.  Just because you always practice at the same spot and at the same time does not give you priority to a certain practice area.  Please work with other coaches in a responsible manner.

You are not allowed to practice on the actual game fields ROYSA uses.  This includes fields which are “resting” for the season.

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What are blackouts and how do I enter them?

Blackouts are dates/times when a team is unavailable to play a game.  These include school events such as conferences as well as any times when many of a team’s players or all of a team’s coaches have a conflict.  Prior to scheduling for the season, the coaches will be asked to enter known blackouts at the new online blackout form found at :

https://docs.google.com/forms/d/19r_j9Ea-Xa9K7PS6rQZtkqEpXqt50aJ9rmMhmqrg2vA/viewform?usp=sharing&edit_requested=true 

You should also include days of the week that you are not available due to work schedules. 

 The scheduler will try to avoid all blackouts listed, but multiple blackouts will increase the risk that some cannot be avoided.   Please limit complete blackout days to 2 per season.

Coaches are asked to review school calendars and note any dates when the team has conflicts.  Please be as specific as possible; if a team has a conflict on Sat May 3 at 10am, the blackout should list Sat May 3 before 12 (this means the team can play that afternoon).

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When and how will I get the schedule for our games?

Schedules are normally completed two or three weeks before games begin.  After schedules are finalized, coaches will receive them by e-mail.  Schedules will also be posted on the website.

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How do I reschedule a game?

After schedules are finalized, the scheduler will post a master schedule on the website.  If entire blocks of games need to be rescheduled - due to weather or field issues, for instance - the scheduler will change the games and notify the coaches.  Sometimes coaches will find out about a conflict after schedules are finalized (for instance, when the school schedules a concert).  In such cases, the coach should contact the opposing coach (a contact list will be provided) and review the master schedule to determine a date and location that work for both teams.  Once this is decided both coaches should e-mail scheduler@roysa.com requesting the change.  Reference the game number in the e-mail.  The scheduler will approve the request, update the master schedule, and notify the referee assignor.

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EQUIPMENT AND JERSEY QUESTIONS

How do I get my coaching equipment and what happens if I need something else?

Depending on the age level you are coaching,ROYSA provides team jerseys, a game ball, pennies, flags or pop-up goals, and other necessary equipment to each team's coaches.  Once you are assigned to a team, watch for e-mails from the recreational division manager or equipment manager advising you as to where and when you can get your equipment.  Equipment pickup is normally scheduled a week or two before the season starts.

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How do I get my team jerseys and what color will I get?

Team jerseys are distributed to coaches in the fall; jerseys are split per division and are distributed on a first come first serve basis.  Colors are limited by inventory and availability.  Single-color team jerseys belong to the team for the Fall and Spring season.  Please do not personalize them, as sometimes players drop/add between fall and spring.  Players may keep their single-color jerseys after the spring season is over. 

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What do I do at the end of the Spring season and at the end of the Fall season?

At the end of the Fall season you need to collect the jerseys from all of the players and keep them until the Spring season.  At the end of the Spring season, all players can keep their jerseys.  With respect to coaching equipment, if you’re continuing as a coach, you should hold onto your equipment from one season to the next; if not, please e-mail clubadmin@roysa.com to arrange the return of all equipment.  Kindergarten coaches who intend to continue to 1st Grade will return their pop-up goals at the end of spring season and receive corner flags for fall.

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GAME SCORES AND RULES

How do I submit my game scores?

Go to Recreational Soccer > Recreational Coaches Documents > ROYSA On-Line Game Report.  Complete a report after each game.  In divisions where standings are kept, the online game reports are used to tabulate standings.

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Where do I find ROYSA's Operating Rules and the rules for our games?

Go to Club Info > Forms & Policies > ROYSA Operating Rules. 

If you want a summary of the game rules, go to Recreational Soccer > Recreational Coaches Documents > Rules Summary. 

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MISCELLANEOUS

I can’t find an answer to my question here, who do I contact?

If you can't find an answer here or elsewhere on the web site, or you need more information please, send us an  email at clubadmin@roysa.com.

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